Waybill

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A waybill is a delivery note/consignment note, issued by the carrier and printed in a shipping system. Waybills are typically used for international shipments and bulk splits.

What is a waybill?

A waybill is a consignment note, often used for international bulk shipments.

It is a type of delivery note issued by the carrier that must be printed in multiple copies and accompany the package or be handed over to the carrier.

The number of copies depends on the carrier.

You may encounter several terms for a waybill. Carriers may use different terms on physical documents, such as air waybills, delivery notes, and consignment notes.

What does a waybill contain?

Your waybill contains information about the receiver, sender, and perhaps your customer number with your carrier.

Your waybill usually also contains a creation date and specifies the products being shipped.

The following details are typically also provided:

  • Sender information
  • The number of item letters
  • The number of bags in which the item letters are distributed
  • Space for the sender’s signature
  • Space for receipt and signature at the delivery post center

A waybill consists of three copies; one copy for control, one copy for the basis of invoicing/accounting, and one copy that the sender can keep as a receipt.

In this way, it also functions as a contract between the sender and the carrier.

How do I create a waybill?

To create and generate your waybills electronically, you need to book your shipment through a shipping system. You can create waybills in Shipmondo if you have your own shipping agreement with PostNord Denmark and a free Shipmondo account.

Once you have your own shipping agreement with PostNord Denmark, you can create your waybills under Shipments > Documents > Waybill on your Shipmondo account.

The process of submitting a waybill also varies from carrier to carrier. Some carriers require physically receiving your waybill upon delivery/pickup with a signature, while in other cases, you need to affix it to the shipment.

If you’re unsure about how to handle your waybills, you can directly contact the carrier to inquire about the procedure for submission.

In Shipmondo, you can also electronically fill out other customs documents such as a commercial invoice or proforma invoice.

You can even automate your customs declaration if you have customs data for your goods. Learn more about automatic customs document filling.

What is a bulk waybill?

A bulk waybill is used when you send bulk shipments such as export/import. It is also called bulk split.

It also contains information about the sender, receiver, destination country, and your customer number with the carrier.

It also serves as a contract between the sender and carrier, and acts as a receipt for the goods within the shipment when you engage in bulk split.

You, as the sender, retain a copy of the particular waybill.

You can also create your bulk waybills in Shipmondo and gather all your accompanying documents. Read more here.

Example of a bulk waybill

The content and expression of your waybill are determined by your carrier, and therefore can vary in the same way package labels look different. Below, you see an example of a Bring bulk waybill generated in Shipmondo:

Bring Waybill eksempel

What is bulk split?

Bulk split is an efficient and economical way to export multiple packages or pallets at once.

A bulk split shipment typically consists of many individual packages, gathered on a pallet.

The pallet is sent to the destination country and is then split up, after which the individual packages are distributed to each reciever domestically. Therefore, it is called bulk split.

There are many economic and administrative benefits to bulk split. If you send to Norway, for example, you only need to create customs papers once, and you will only have to pay customs clearance once for your consolidated shipment instead of customs clearance for each package.

We have created a guide on bulk shipments on the button below.

What is the difference between a waybill and an end of day list?

Unlike a waybill, which is typically used for export shipments, there is also an end-of-day list, used for all shipments.

Both the waybill and the end of day list are created per carrier.

An end of day list is a shipping overview that provides an overview of the shipments that you have booked on that particular day.

It is typically used when you have packages picked up at your location. Some carriers indeed require that there be such a receipt slip upon pickup.

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